User Guide: Online Forms : Changing who received Online form submission

There are a number of online forms that people can complete including the Senior Awards Registration, volunteer and contact us forms.  Scroll down for SASU contact form

To change the recipent email (NOT for SASU contact form)

If the person who received the completed forms needs to change follow:

  1. On the Dashboard, scroll down and find Ninja Forms, click on it
  2. You will be shown a display with a number of Forms
  3. Select the Form you wish to edit, by eiher clicking on the name of the Form, or on the blue cog
  4. Near the top of the screen cick on ‘Email and Actions’
  5. Hover on the blue cog next to ‘Email Notifications’
  6. when you hover over it, it will say ‘edit’ – click ‘Edit’
  7. Overtype the existing entry in the To box with the new email – if you want to send the email to more than one address, add them separated with a comma
  8. Press the blue ‘Done’ button
  9. Press the blue ‘Publish’ button
  10. Close down Ninja forms using the big grey x on right hand side

 

To change the recipient email on SASU Contact form

There is a ‘fiddle’ on the SASU Enquiry form to enable us to use the same enquiry form regardless of SASU, but to have it forward the enquiry email to the correct SASU Owner (without incurring licence fees from Ninja Forms).

It is complicated and only those with Admin priviledges can do this.  Henny is more than happy to do it (henny.cameron@outlook.com).

  1. On Dashboard, check to see if the new recipient of the SASU email is already a User (the new recipient will normally be the SASU manager)
    1. do this by using the User option on the Dashboard, scroll down to see if your new person already exists.
  2. If the new SASU manager is already a User, check the person has a role of Contributor or editor or adminsitrator
    1. If it is not, use the Update User to update the Role to be Contributer and save
  3. If the new SASU manager is not already a user,
    1. click ‘add user‘
    2. Give the person a username (normally forename space surname, e.g. Henny Cameron)
    3. Add their scouts email
    4. Add their Forename
    5. Add their Surname
    6. Scroll down to ‘Send User Notification’, make sure this is NOT tocked
    7. In the Role, use the drop down to select Contributor
    8. Click the Add new user button
  4. Now the SASU manager is set up as a user, the SASU page’s author can be updated:
    1. On the Dashboard, click on Pages
    2. In the search box on the right hand side near the top, enter in SASU and press search (if it is the Lowther Knights to be changed, enter the workd Lowther and search
    3. Scroll down the pages until you find one where the page title matches the SASU you need to change
    4. Click ‘quick edit‘
    5. You will see lots of information, find the bit that states Author,
    6. Use the drop down box to select the new person you have just set up
    7. Press blue update button
  5. You are now done!